Add your own account

If the standard chart doesn’t have an account you report on — “Software Subscriptions”, say, or a second sales account — add it. Once it’s added, you can pick it on catalogue items, expense categories and bill lines, and it shows on your reports.

Who can do this

Only Owners.

1. Open Settings › Chart of accounts — Open your user menu, choose Settings, and pick Chart of accounts under Money & tax.

2. Press Add account — It’s at the top right of the pane. The Add account dialog opens.

3. Enter a code — Code is a number that isn’t used yet, such as 6950. The standard chart uses 1000s for assets, 2000s for liabilities, 3000s for equity, 4000s for income and 5000s–6000s for expenses, so a code in the right range keeps your list tidy.

4. Enter a name — Name is what you’ll see in pickers and on reports, such as “Software Subscriptions”.

5. Choose a type — Type is Asset, Liability, Equity, Income or Expense. It starts on Expense.

6. Press Add account — The account is listed in its group straight away.

Screenshot: The Add account dialog with Code, Name and Type, and Cancel and Add account

The Add account dialog with Code, Name and Type, and Cancel and Add account

If something goes wrong

• The code is already in use — you see “Could not create this account.” with the reason. Pick another code.
• Code or name is empty — Add account stays turned off until both are filled in.

Good to know

• New accounts aren’t system accounts, so you can rename them later.
• Accounts can’t be deleted, so check the code and type before you add one.
• An account’s balance comes from the entries posted to it; there’s no balance to type in here. To start an account with a balance from your old books, see Enter your opening balances.

Tip

To post a one-off correction between accounts, use a manual journal — see Reports.