Review or undo a reconciliation

Every finished reconciliation is kept, so you can show your accountant how the bank and the books agree. If the latest one was wrong, you can undo it: its entries go back to unreconciled and nothing is deleted.

Who can do this

Owners, and Staff whose Team has Reconcile accounts.

See past reconciliations

Open the account’s register and choose Reconciliations under More. Each finished reconciliation shows its Statement end date, Closing balance, Entries matched, who finished it and when. The newest is marked Latest.

An account's Reconciliations list with statement end dates, closing balances, entries matched and the Latest one

Open the reconciliation report

Press a row, or choose View in its menu. The report opens read-only with:

• the account, statement end date and closing balance, the opening and cleared balances, and who finished it and when;
• a summary that reads: statement closing balance + deposits not yet on the statement − payments not yet on the statement = balance in Spine on the end date;
• Matched lines with the entries they matched, the Excluded lines with your notes, and What’s outstanding — entries in Spine up to the end date that weren’t on the statement.

Choose Download report to save it as a PDF. It’s made when you ask for it, in light colours, and named after the account and end date.

Undo the latest reconciliation

1. Find the latest one — In Reconciliations, open the menu on the row marked Latest and choose Undo. You can also press Undo on its report page.

2. Read the confirmation — “Undo this reconciliation?” says its entries go back to unreconciled, nothing is deleted, and its statement lines go back to unmatched.

3. Confirm — Press Undo reconciliation. The toast reads Reconciliation undone.

What happens next

The entries lose their Reconciled tick, and you can void or delete the documents behind them again. The statement lines are still imported; reconcile the account again when you’re ready. See Reconcile an account.

Only the latest can be undone

Older reconciliations don’t offer Undo — Spine says “Undo the later reconciliations first.” Undo them one at a time, newest first.