Check your expenses

The Expenses tab lists every expense you’ve logged, so you know what’s approved, what was rejected and what’s still on the phone waiting to send. It shows only your own expenses, never anyone else’s.

Who can do this

Anyone signed in to the field app, for their own expenses.

1. Open Expenses — Tap the Expenses tab.
2. Check what’s waiting — Waiting to sync lists expenses saved on the phone that haven’t reached your office yet. One that was refused says “didn’t send” — tap it to fix it.
3. Check what’s been sent — Submitted by you lists each expense’s category, date, job, amount and status: Submitted, Approved or Rejected.
4. Open one — Tap an expense to see its Category, Date, Job, Description and Number. You can’t change it from here.

Pull down to refresh the list.

If an expense is rejected

The reason your office gave shows in red under it, in quotes, followed by the name of the person who rejected it. You also get a notification. To change it and send it again, sign in to Spine on a computer: your dashboard lists rejected expenses with Fix and resubmit. Or ask your office.

If your business doesn’t use approvals

When the Approvals module is off, your expense shows as Approved as soon as it reaches the server.

If you have no expenses yet

The tab says “No expenses yet” and “Log fuel, materials or meals here with a photo of the receipt. Your office approves them before you’re paid back.”

Tip

On Today, the My expenses card shows your total for the week, month or year, and how many are waiting for approval.

To log a new one, see Log an expense with a receipt. If one didn’t send, see Fix an item that didn’t send.