Charge the right GST on a document

On an Indian GST business, every quote, invoice, credit note and vendor bill has a place of supply. Spine compares it with your own state to choose each line’s tax: CGST + SGST within your state, IGST outside it. You don’t pick the split by hand.

Who can do this

Anyone who can edit the document. GST needs your tax country set to India and your GST registration recorded (see Set up GST for an Indian business).

Give items both taxes and a code

On each catalogue item, set the Intra-state tax (same state as your business) and the Inter-state tax (another state, export or SEZ), and the HSN/SAC code: 4, 6 or 8 digits. Anything else shows “Enter 4, 6 or 8 digits.” A catalogue import maps an HSN/SAC column too.

Check the place of supply

1. Choose the customer and address — On the draft, Place of supply fills in with the state from the site or shipping address, or else the billing address. A line under it says where it came from.
2. Change it if needed — Pick another state.
3. Add lines — In your state, an item uses its intra-state tax. In another state, overseas or SEZ, it uses its inter-state tax.
4. Check any warnings — If you change the place of supply on a draft between intra- and inter-state, every line still on the item’s default switches. Lines you changed by hand keep their tax and show “Check this line’s tax — the place of supply changed.”

Each line copies the item’s HSN/SAC code, and you can change it on the line. Vendor bills follow the same rule: a vendor in another state gets inter-state tax.

Issue it

If an invoice for a registered business has lines with no HSN/SAC code, Spine asks “Issue without HSN/SAC codes?” and says how many lines have no code, because GSTR-1 needs them. Add the codes, or issue it as it is.

Note

An issued document keeps the place of supply and supply types it had when it was issued.

What the PDF shows

• The title Tax Invoice, or Bill of Supply when every line is exempt or non-taxable.
• Your GSTIN and state, the customer’s GSTIN when they’re registered, and “Place of supply” with the state and its code.
• The HSN/SAC code on each line, and the tax split as CGST and SGST, or IGST, with rates.
• For exports, a note that the supply is meant for export and the overseas address.
• A credit note shows the same details plus the original invoice’s number and date.
• An HSN-wise tax summary table after the lines, when Tax summary table is on in Settings › Documents.

Without a GST profile none of this shows, and documents look as they do elsewhere.