Reports

Every report in Spine is worked out from your books, the journal entries that each invoice, payment, bill, expense and journal posts. Nobody types figures into a report, so Profit & Loss, the Balance Sheet, the Tax Summary and job profitability always agree with each other and with the documents behind them. Click a figure to see the entries that make it up.

Who can use reports

Owners see every report. Staff see the reports their Team grants: View financial statements, View receivables, View payables, View job profitability and View ledger / journals. Field crew never see financial reports, on the web or on a phone.

The Reports page with reports grouped under Business overview, Sales, Receivables, Purchases, Tax, Jobs and Accountant

The main ideas

• The ledger. Every business event posts a balanced journal entry: debits equal credits. Reports read those entries.
• Accrual and cash basis. Accrual counts income when you invoice and costs when you’re billed. Cash counts them when money moves. Profit & Loss offers both; other statements are accrual.
• Periods. Most reports cover a range from From to To; the Balance Sheet and Trial Balance are As of one date. The default range is your financial year to date.
• Drill-down. Clicking an account opens the entries behind its figure, and each entry opens its document.
• Journals. Adjustments no document covers, such as depreciation, posted by an Owner and never edited, only reversed.
• Closed periods. Once a period is closed, nothing can be posted with a date inside it. Closing periods, adding accounts and opening balances are covered in Chart of accounts and opening balances.

Tasks

• Find a report
• See profit and loss
• See the balance sheet
• See where cash came from and went
• Check the trial balance
• See the entries behind a figure
• Audit the general ledger and day book
• See sales and purchases
• See payments and credits in a period
• Compare profitability across jobs
• Export or print a report
• Export your books for Tally
• Post an adjusting journal
• Review and reverse journals
• Give your accountant access to reports

The Tax Summary and GSTR-1 are covered in Tax, Receivables in Payments, Payables in Purchases, and the dashboard’s report cards in Dashboard.